annual meetings, 
Journal des blais coordinator 
and Biography files

Director in charge of annual meetings, Journal des Blais coordinator and Biography files

Normand Blais (M-253)
Saint-Anselme, Qc


Annual meetings:

  • Look for a place to hold the next annual meeting
  • Find a coordinator for the annual meeting in the region where it will be held
  • Ensure that the "Annual Meeting Procedures" are distributed to the Organizing Committee team members
  • Act as resource-person for the Organizing Committee team
  • Act as link between the Organizing Committee and the Board of Directors
  • Prepare a financial statement of the annual meeting
  • Receive invoices from the Coordinator and forward them to the treasurer along with all the pertinent information to produce the annual financial statement
  • Address "thanks" to the appropriate people and organizations
  • Refer to the Association’s President as necessary
  • Execute any mandate conferred by the Board of Directors 

Journal des Blais coordination:

  • Receive and select the information to include in the Journal des Blais
  • Inform concerned persons of the Journal cut-off and publication dates
  • Have the genealogist verify all the lineages
  • Send documents requiring translation to the translator
  • Send instructions and the appropriate documents to the graphic designer
  • Send the Journal proof to the corrector
  • Send the Journal, the Labels file and the postage instructions to the FAFQ, respecting the date established with the FAFQ
  • Execute any mandate conferred by the Board of Directors

Biography files:

  • Obtain the member's consent from the registrar
  • Send to the member :
    • the invitation and the explanation documents
    • the biographical file questionnaire
    • a first version of the file for approval
  • Upon reception of the filled-in questionnaire and the biography file, verify them and modify as required
  • If the original file requires major modifications, obtain approval from the member before publishing the biography file
  • Carry out the required reminders
  • Forward the approved file to the webmaster and to the director in charge of the web committee
  • Execute any mandate conferred by the Board of Directors